Self Assessment Tool

On 21 June 2011, IJUBOA members agreed a Code of Practice to provide an international standard for the safe management and operation of jack-ups and for pollution prevention based on the International Safety Management Code (ISM).  The Code requires jack-up barge operators to use a “Jack-up safety management system,” a structured and documented system enabling company personnel to implement effectively the company safety and environmental protection policy.  Evidence of a company’s compliance with the code is provided by an auditor approved by IJUBOA.

Some companies, particularly those operating small non-propelled barges and those who have not hitherto seen themselves as operating vessels, will not be familiar with operating within an ISM-like regime.  IJUBOA recognises that these companies may find it difficult to establish and embed within their company culture the processes and attitudes required to pass the requisite audit.  It therefore offers this self-assessment tool (available to members here) to such companies so that they can measure their own progress towards full compliance.  It cannot and is not intended to replace the formal audit which will be carried out using the approved auditor’s own procedures.  The self-assessment will only be meaningful if the company has a reasonable understanding of the principles of SMS.  Familiarity with the type of management system can be gained through review of available publications such as “Cracking the Code” (The ISM Code).

The assessment looks at the 6 functional requirements for a jack-up safety management system.  The results of the detailed questions are aggregated to provide “traffic light” warnings at the functional requirement level.

The functional requirements and headline evidence requirements are below:

  • A safety and environmental-protection policy;
    • Implementation
    • Maintenance
  • Instructions and procedures to ensure safe operation of jack-ups and protection of the environment in compliance with relevant international and national legislation;
    • Relevant legislation
    • Resources  and Personnel
    • Onboard operations
    • Maintenance of jack-ups and equipment
    • Documentation and data control
  • Defined levels of authority and lines of communication between, and amongst, personnel on shore and on-board;
    • Responsibilities
    • Authority
    • Interrelation
    • Designated person(s)
    • Bargemaster’s responsibility and authority
  • Procedures for reporting accidents and non-conformities with the provisions of this Code
    • Procedures
    • Analysis
    • Corrective action
  • Procedures to prepare for and respond to emergency situations
    • Identify situations
    • Procedures
    • Drills
  • Procedures for internal audits and management reviews
    • Procedures
    • Analysis
    • Corrective action

Detailed questions covering the more significant evidence markers are in the downloadable workbook.  There is a worksheet for each functional area and one for an overview.  Most questions require Yes/No answers, scoring 0 or 5.  Some, where the answers may be less black and white, are 0 – 5.  Answers are entered into the yellow boxes.  The results for each functional area are calculated automatically and copied into the overview where the RED/AMBER/GREEN assessments are calculated automatically.

As the institution of a designated person ashore (DPA) and the definition of a bargemaster’s responsibility are new and particularly crucial, they are shown as individual elements in the overview.

Comments from companies who use this tool would be very welcome.  Please send them to John Hepburn at john.hepburn@ijuboa.com